Privacy Policy

Ayagan IT Services Limited ("Ayagan", "we", "us", or "our") is committed to protecting your privacy and handling your personal data in an open and transparent manner. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website, apply for a role, or engage our services.

We process personal data in line with the EU General Data Protection Regulation (GDPR) and the Irish Data Protection Acts 1988 to 2018.

1. Who we are

Ayagan IT Services Limited is the data controller responsible for your personal data.

• Company: Ayagan IT Services Limited (CRO 631475)
• Employment Agency Licence: EA 5537
• Registered office: The Black Church, St Mary's Place, Dublin 7, Ireland
• Email: info@ayaganitservices.com
• Phone: +353 1 969 6697

2. The personal data we collect

Depending on how you interact with us, we may collect the following categories of personal data:

If you are a candidate

• Identity and contact details (name, email, phone number, address)
• Your CV, work history, qualifications, skills, and references
• Details relevant to your eligibility to work (e.g. right-to-work status)
• Information you provide in applications, messages, or interviews
• Links you provide, such as LinkedIn or portfolio profiles

If you are a client or business contact

• Your name, job title, employer, and business contact details
• Details of your hiring or service requirements

If you visit our website

• Information you submit through our contact and application forms
• Limited technical data via cookies (see Section 9)

3. How we collect your data

• Directly from you — when you apply for a role, submit a form, email us, or speak with us
• From publicly available professional sources, such as LinkedIn, where relevant to recruitment
• From clients or third parties who refer you, where you have agreed to this

4. How and why we use your data

We use your personal data for the following purposes, relying on the legal bases shown:

• To provide recruitment services — matching candidates to suitable roles, presenting candidates to clients, and managing placements. Legal basis: legitimate interests and, where required, your consent.
• To deliver our automation and software services — communicating with clients and fulfilling engagements. Legal basis: performance of a contract and legitimate interests.
• To respond to enquiries submitted through our website or by email. Legal basis: legitimate interests.
• To meet legal and regulatory obligations, including those relating to employment agencies and right-to-work checks. Legal basis: legal obligation.

Where we rely on your consent, you may withdraw it at any time by contacting us (see Section 10).

5. Sharing your data

We only share your personal data where necessary, and never sell it. We may share data with:

• Prospective employers and clients — where you are a candidate and we are presenting you for a role. We seek your agreement before sharing your details with a specific client.
• Service providers who help us operate, such as email and form-handling providers, under appropriate data protection agreements.
• Authorities or advisers where required by law.

6. How long we keep your data

We keep personal data only for as long as necessary for the purposes set out in this policy. For candidates, we typically retain your data for up to 24 months after our last meaningful contact with you, after which it is securely deleted or anonymised — unless you ask us to keep it longer so we can continue to consider you for roles, or unless we are required to retain it for legal reasons.

7. How we protect your data

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. Access to candidate and client data is limited to those who need it to do their work.

8. International transfers

Where any of our service providers process data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

9. Cookies

Our website may use a small number of cookies to help it function and to understand how visitors use it. You can control or disable cookies through your browser settings. We will ask for your consent where required before placing non-essential cookies.

10. Your rights

Under the GDPR, you have the right to:

• Access the personal data we hold about you
• Have inaccurate data corrected
• Request erasure of your data ("right to be forgotten")
• Restrict or object to certain processing
• Data portability — receive your data in a usable format
• Withdraw consent at any time, where processing is based on consent

To exercise any of these rights, contact us at info@ayaganitservices.com. We will respond within one month.

11. Complaints

If you have concerns about how we handle your personal data, please contact us first so we can try to resolve them. You also have the right to lodge a complaint with the Irish supervisory authority:

• Data Protection Commission
• 21 Fitzwilliam Square South, Dublin 2, D02 RD28, Ireland
• Website: www.dataprotection.ie

12. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page, with the "Last updated" date shown at the top.

13. Contact us

For any questions about this Privacy Policy or how we handle your personal data, contact us at:

• Email: info@ayaganitservices.com
• Phone: +353 1 969 6697
• Post: The Black Church, St Mary's Place, Dublin 7, Ireland